No two customers send the same thing
One sends a clean PDF. One sends a phone photo. One sends a scan that came out crooked. Your team reads all of it by eye.
Purchase orders in.
Your part numbers out.
POFlow turns PO PDFs, scans and photos into ERP-ready orders for industrial distributors. Every line is matched to your own catalog, and each customer's part numbers are learned, so nobody corrects the same one twice.
- Part-number catalog matching. Their code becomes your SKU.
- Alias learning. Fix a part once and it stays fixed.
Free plan includes 50 POs a month. No credit card required.
Where PO entry breaks
Every PO is a translation job.
Your customer writes the order in their words. Your ERP wants it in yours. Someone on your team does the translating, line by line. That is where the day goes, and where the mistakes get in.
Their part number is not yours
The PO says ACM-B5662. Your ERP says B5662. Your best clerk knows that. A new hire has to guess.
The same fix, again next week
Someone sorts out a part number on Monday. The same customer sends it the same way next week, and it is a fresh puzzle.
Mistakes show up after it ships
A wrong SKU or a swapped digit stays hidden until the customer calls. By then you have paid for freight and a return.
Catalog matching
Their part number in. Your SKU out.
Customers write part numbers their own way. POFlow reads your catalog and maps each line to the SKU you actually stock.
- Built on your own catalog, not a generic parts list.
- Every match records how it was found, from a saved mapping to a close match.
- If a line has no match, the whole PO waits in review for a person.
On their POIn your catalog
- ACM-B5662B5662MatchedPrefix removed
- ACM-4636001046-36-001MatchedSaved mapping
- ACM-NZ-118NZ118Close matchSimilar part number
- ACM-77X-20No SKU yetNeeds reviewNo match found
Alias learning
Fix it once. It stays fixed.
When your team corrects a part number, POFlow saves the mapping for that customer. The next PO with the same part number matches by itself.
First time
A new part number goes to review.
ACM-B5662B5662Picked by your team
Saved. ACM-B5662 means B5662 for this customer.
Every time after
The saved mapping does the work.
- Next POACM-B5662B5662Matched
- The PO after thatACM-B5662B5662Matched
How it works
From a customer PO to your ERP, in four steps.
This is the path every order takes. Scroll to follow one line from the file to the export.
Step 1
Upload
Drop in the purchase order as a PDF, a photo or a scan.
UploadInboxThree ways in
- purchase-order.pdfPDF
- po-photo.jpgPhoto
- po-scan.pngScan
Uploading document
Step 2
Read
POFlow finds the customer, then reads the header and every line item.
ReadExtractionReading stages
- Detecting customer
- Extracting with AI
Line items found
- ACM-B5662
- ACM-4636001
- ACM-NZ-118
Each read gets a confidence score.
Step 3
Match
Each line is checked against your own catalog, from a saved mapping down to a close match.
MatchYour catalogLine on the PO
ACM-B5662- 1Saved mappingNo hit
- 2Manufacturer partNo hit
- 3Prefix removedB5662
- 4Close matchNot needed
Matched to B5662 in your catalog
No match? The PO waits in review for a person.
Step 4
Export
An approved PO exports as CSV, XLSX or Global Shop, and a PO with a gap waits for a person first.
ExportReady for your ERPBefore anything leaves
All clear
Customer set up and verified, every line matched, high confidence, no errors. It is approved without a person.
Review queue
A line has no match, or the customer is not set up yet. A person checks it, then it goes on.
Export as
- CSV
- XLSX
- Global Shop
What is manual PO entry
costing you?
300
15 min
$25/hr
This assumes about 1 minute of your time per PO: upload, plus a look at whatever POFlow flags. Time savings only. Wrong shipments and returns are not modelled here.
You save
$21,000 /year
840 hours of data entry back, every year.
3.9x
return on the Growth plan
8 days
to pay for itself
$15,612 net after the Growth plan ($449/mo, 350 POs, 3 users). That is the cheapest plan in the catalog that covers your volume.
Industries
Built for industrial distributors.
Every trade names its parts its own way. Pick yours to see how POFlow handles its purchase orders.
Pricing
Pick the plan that fits your volume.
Start on the free plan. It is permanent, not a trial. Move up when you outgrow it, and keep every learned alias when you do.
Enterprise
$1,299/month
- POs per month
- Unlimited
- Users
- Unlimited
- Dedicated support
- Custom integrations
- SLA
Custom volume, SLA and integrations. We scope it with you.
FAQ
Questions, answered.
What is POFlow?
POFlow is an AI-powered platform that automates purchase order processing. Upload PDF purchase orders, and the AI extracts all data fields, matches parts to your product catalog, and routes results for approval. It replaces manual data entry entirely.
How does POFlow work?
Upload your PO documents (PDFs, photos, or scans). The AI extracts all fields: PO number, dates, customer info, line items with part numbers, descriptions, quantities, and prices. Parts are automatically matched to your product catalog. High-confidence results auto-approve while uncertain items go to a review queue.
What is alias learning, and why does it matter?
Your customers use their own part numbers. One calls it ACM-B5662, your catalog calls it B5662. The first time you correct that match, POFlow stores it as an alias against that customer and applies it to every future PO from them automatically, without being asked again. The longer a customer sends you POs, the less anyone touches them. No template, no mapping spreadsheet, no per-customer setup project.
What document formats are supported?
POFlow accepts PDF files, photographs, and scanned documents. Any customer format works. No templates or special formatting required.
How accurate is the AI extraction?
POFlow currently averages 94% extraction confidence across live production orders. Every extraction includes a confidence score, and anything below the 85% threshold goes to a human review queue, so nothing slips through unchecked.
How long does setup take?
You can start processing POs within minutes of signing up. Upload your first document and see results immediately. Optional customer templates take a few minutes per customer if you want to give POFlow a head start on an unusual layout.
What happens if the AI gets something wrong?
Every extraction is assigned a confidence score. Low-confidence results are automatically routed to a review queue where you can verify the extracted data side-by-side with the original document before approving. Corrections you make on that screen are stored and reused.
Is my data secure?
Yes. POFlow uses enterprise-grade security: encryption at rest and in transit, row-level security for data isolation, SOC 2 infrastructure, and strict access controls. Your documents are never used for AI model training.
Can I integrate with my ERP or accounting system?
POFlow exports structured data in Excel and CSV formats that plug into any ERP, accounting, or inventory system. A direct API integration is on our roadmap but not available today.
Is there a free plan?
Yes, and it is a permanent plan rather than a trial. The free plan includes 50 POs per month and 1 user with no credit card required. Upgrade any time your volume outgrows it.
What industries does POFlow serve?
POFlow is built for industrial distributors: welding supply, chemicals, gases, construction materials, and manufacturing supply companies. Any business that processes purchase orders from PDF documents can benefit.
Get started
Stop typing. Start processing.
Your first 50 POs every month are free, permanently. No credit card required.
Row-level security between organizationsCorrections recorded with who and whenSee our security practices and data processing agreement.