POFlow

Industrial distributors

Automated sales order entry

Automated sales order entry for the purchase orders your customers send in. Purchase order OCR reads the PDF, the scan, or the photo. Every line is matched to your own catalog, and each customer's part numbers are learned, so nobody corrects the same one twice.

Upload a PO free

Your first 50 POs every month are free, permanently. No credit card required.

The order your customer already wrote

When a customer PO arrives, someone types it in as a sales order. POFlow does that reading for industrial distributors. It is the incoming document, not the purchase order you send to your own suppliers.

POFlow turns PO PDFs, scans and photos into ERP-ready orders. Their code becomes your SKU. Fix a part once and it stays fixed.

Purchase order OCR, then a person where it matters

The read step takes the PO number, dates, customer, and every line item with part numbers, descriptions, quantities, and prices. Any customer format works. No templates or special formatting required.

Every extraction includes a confidence score, and anything below the 85% threshold goes to a human review queue, so nothing slips through unchecked. A direct API into your ERP is on the roadmap and is not available today. An approved PO exports as CSV, XLSX or Global Shop.

  1. 01

    Upload

    Drop in the purchase order as a PDF, a photo or a scan.

  2. 02

    Read

    POFlow finds the customer, then reads the header and every line item.

  3. 03

    Match

    Each line is checked against your own catalog, from a saved mapping down to a close match.

  4. 04

    Export

    An approved PO exports as CSV, XLSX or Global Shop, and a PO with a gap waits for a person first.

Questions, from the homepage

What is POFlow?

POFlow is an AI-powered platform that automates purchase order processing. Upload PDF purchase orders, and the AI extracts all data fields, matches parts to your product catalog, and routes results for approval. It replaces manual data entry entirely.

How does POFlow work?

Upload your PO documents (PDFs, photos, or scans). The AI extracts all fields: PO number, dates, customer info, line items with part numbers, descriptions, quantities, and prices. Parts are automatically matched to your product catalog. High-confidence results auto-approve while uncertain items go to a review queue.

What document formats are supported?

POFlow accepts PDF files, photographs, and scanned documents. Any customer format works. No templates or special formatting required.

How accurate is the AI extraction?

Every extraction includes a confidence score, and anything below the 85% threshold goes to a human review queue, so nothing slips through unchecked.

Can I integrate with my ERP or accounting system?

POFlow exports structured data in Excel and CSV formats that plug into any ERP, accounting, or inventory system. A direct API integration is on our roadmap but not available today.

What industries does POFlow serve?

POFlow is built for industrial distributors: welding supply, chemicals, gases, construction materials, and manufacturing supply companies. Any business that processes purchase orders from PDF documents can benefit.

The free plan is covered on free purchase order software.